Last year, on the eve of Gmail’s 15th birthday, Google added a number of productivity and machine learning tools to the email service. One of the highlights is the Smart Reply and Smart Compose features, two of which save time in detail today by Foreign Media The Verge.
Enable Smart Reply and Smart Compose
To have Gmail help you reply and compose messages, you need to enable both features in the Settings menu. If you’re just a regular Gmail user (non-G Suite Enterprise user), here’s how to do
1. Click on the gear icon at the top right to find the settings page.
2. Scroll down to the separate Smart Reply and Smart Compose options and select “On” one or both of them to enable automatic recommendations.
3. You can also choose “Smart Compose Personalization” to let Gmail’s machine learning provide personalized suggestions based on how you write your messages. For example, if you’re used to greeting your colleagues with “Hi, team” instead of “Hello, everyone,” it automatically selects what you use most.
If you’re a G Suite user, you’ll notice that smart Compose’s option is gray. This feature needs to be enabled by your organization’s G Suite administrator.
1. Click on the hamburger icon at the top left to open the side drawer. Scroll down to Settings.
2. Choose the Gmail account you want to process
3. Click the check boxes on Smart Reply and Smart Compose to switch this mode.
Basically, as soon as you start typing, Gmail starts suggesting messages that might suit your writing style. It doesn’t appear when you write every message, because Gmail needs to contact the context for learning and recommendations.
For example when you are writing “Nice to meet you” (nice to meet you) and “Hope you’re well.” When you’re (good to you) you’ll get prompted by Smart Compose when you’re doing something like that. If Gmail has a writing suggestion, a set of opaque text appears next to what you’ve entered.
On the desktop version of Gmail, you can press Tab to take advice. On the phone app, if a suggested word or phrase appears, swipe right to add it to your message. Smart Compose can also suggest the subject of the message. Leave the subject line blank and start writing the message. Once you’re back filling out the subject line, Gmail offers a suggestion that you can take to the table by pressing Tab on your desktop app or swiping right on your phone.
Smart Reply works faster than Smart Compose. Gmail doesn’t recommend words or phrases for you, but instead provides responses to three messages that might fit you. For example, if you receive an email reminding you of a date, a smart reply might suggest a “confirm,” “thank you,” or “I can’t go. “
Clicking on these replies does not send an immediate message. You can add more text to the suggested reply before you choose to send it.